Getting Started with OneTutor
Welcome to OneTutor! This guide will help you understand the first steps to set up and use OneTutor.
👉 You should have already registered with OneTutor; otherwise, look here:
1. Obtaining Instructor Rights
To create courses on the OneTutor platform, you need instructor rights.
During your first login
At your first login, you will automatically be guided through the registration process.
There, select the option "Provide content" and complete the registration.
Your request will be reviewed. You will receive a notification within 24 hours once your role has been activated.
✅ Once a plus symbol (+) is visible in your course overview and you can create a course, the activation was successful.
Request permissions later
If you already see a course overview but no plus symbol is displayed, your instructor rights are not (yet) activated.
➡️ You can apply for these at any time through the registration process, which you can find retroactively at:
2. Creating a Course
Once your instructor rights are activated, you will see a plus symbol on the course overview page. With this, you can create new courses in OneTutor.
Step 1: Basic Information
Only a few pieces of information are required to create a course.
In brief, the most important are:
Course title: The name of the course
Language: Determines the language of quiz questions. This does not affect the language used by the AI tutor in chat
Academic period: Usually semester management. If you don’t see this field, it has not been set up for your institution yet. Contact us to enable it
Description: Provides context for both students and the AI tutor. Include course content, structure, and key information. This is visible to all enrolled students
💡 All entered information can be adjusted later.
2. Step: Upload material
There are two types of materials:
Learning materials (PDF only)
Visible to learners and directly accessible in the course. Typically includes lecture slides or official course documents.
Supporting resources
Not visible to learners. Used to enrich context and improve answer quality. Ideal for lecture recordings or textbooks.
3. Configure AI chat behavior
This defines response strictness, i.e., how closely the AI sticks to course materials.
Normal (Default): The chat relies predominantly on the course materials but may supplement with slight elaboration – recommended for most standard courses where the core content is fully contained in the uploaded materials.
Flexible: The chat may answer freely and also use external knowledge – ideal for open discussions, language or soft-skill courses, seminars, or courses where not all topics are fully covered in the materials.
Strict: The chat responds exclusively based on the uploaded content. If a question goes beyond that, it responds cautiously (e.g., "I couldn't find anything about that in the course materials."). Best suited for formal subjects such as law or programs with a strong focus on accuracy and regulatory compliance.
Note: Strict mode may be perceived as restrictive by learners if their questions are not explicitly covered in the course materials.
Normal mode is recommended for most courses as it balances accuracy and helpfulness.
Additional Instructions for Chat: Here you can customize the behavior of the AI tutor. You can add formal requirements as well as content guidelines to specifically guide the tutor's responses.
Step 4: Course visibility and password protection
Define how your course can be found and who can access it.
Step 5: Invite course managers
Teaching assistants and tutors typically do not create their own courses. Instead, they are added as course managers to existing courses to supervise and maintain them.
Via "Course Managers" you can easily add your staff members to the course through email invitation. Course managers have the same rights as you and can make all settings for the course. This function is often used to delegate the maintenance of course materials to a responsible person.
You can adjust these settings at any time later.
3. Providing Content
After creating the course, it must be filled with content.
Upload Materials
To enable the AI tutor to answer questions in context and generate relevant quiz questions, course materials are required.
Supported file formats for upload:
PDF files (.pdf)
Text files (.txt)
Audio and video files (e.g., .mp3, .mp4)
→ automatically transcribed and processed as text.
☝🏻 The overall course quality strongly depends on the provided materials. The best results are achieved with detailed written scripts and additional audio or video recordings.
Creating Quiz Questions
To offer students practice opportunities, you can have the AI tutor generate quiz questions.
This is done via the "Quizzes" button.
Quiz questions are organized into topics. Create a topic and then click on
+ Add QuestionsDescribe the content of the questions you want to create so that the AI tutor can find appropriate course material.
Select the question type (multiple choice or free text).
The difficulty levels Easy, Medium, and Hard are based on Bloom's Taxonomy – from simple fact recall to transfer questions.
Courses with quiz questions have on average 50% more interactions.
After the questions are created, they must still be reviewed by you before they are released to students:
To ensure the quality of the questions meets your expectations
Individual components can be manually adjusted.
Questions can be deleted or reformulated.
You can then:
Publish → the questions are immediately available to students.
Save for Later → the questions remain saved but are not yet published
Delete All → If the just-generated questions are all unsuitable, you can quickly delete them and generate new ones again
Not getting the type of questions you want?
During generation, you can give the AI tutor additional instructions to influence the style or focus of the questions (e.g., more formal, application-oriented, shorter answers).
You can also test different language models to improve the quality and type of questions.
4. Sharing the Course with Learners
OneTutor is provided to students via a link. You can copy the link to your course in the course overview.
Share it, for example, via Moodle with your students, then they can access it with one click.
5. Evaluating Usage Statistics
In the dashboard of your course, you can review the usage of the AI tutor. Here you can see how many interactions your students had in the last seven days, how they performed on quiz questions, and what questions they ask as well as the AI tutor's responses to them.
OneTutor users are pseudonymized. Consequently, interactions cannot be traced back to individual persons. This protects students' privacy and enables trustful interaction with the tool.
Identifying Common Topics and Student Questions
Since especially in larger courses a vast number of questions accumulate in the chat, it becomes difficult to keep track. Therefore, you can have summaries created here on a daily, weekly, and monthly basis about the most common topics and their associated questions.
Dashboard - Overview, Quiz Statistics & Feedback
In the additional tabs, you will find detailed usage numbers for quiz topics and feedback. Students can rate both AI tutor responses and quiz questions positively or negatively. This feedback helps you recognize what works well and where there is room for improvement – so you can continuously optimize your course based on data.